Hagley Park - Christchurch Events Village

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30m Inflatable Dome (500 capacity) & 27m Geo Dome (400 Capacity tbc)
North Hagley Park, Christchurch
Bookings Manager - Jude McCone
jude.mccone@ccc.govt.nz 
www.eventsvillage.co.nz

Our community has asked for temporary venue and event spaces in Christchurch while we recover from the recent earthquakes. This need has come after the extensive damage to many of the city’s key event venues. The Christchurch City Council along with the Government have come together to provide this space for displaced performances, community groups and events.

The Christchurch Events Village will be made up of a number of hireable venues. They are:

• The Council’s 30 diameter inflatable Dome which has housed a number of high profile events such as Ellerslie International Flower Show, The Christchurch Arts Festival and the World Buskers Festival. Available for hire between early July and 30 August 2011 and then again between 1 November 2011 and early January 2012. Capacity is 400 seated, 500 standing and 250 gala.
• A 27 diameter Geo Dome will be available between 1 November 2011 and early January 2012. Capacity 400 (to be confirmed).

Other confirmed venues within the Christchurch Events Village which are not hireable are:

• Canterbury Celebration Theatre, (a private venue not for hire) during July 2011.
• The Christchurch Art Festival’s Crystal Palace, between 12 August and 2 October (Available for hire at the discretion of the Christchurch Arts Festival).

We want to make it as easy as possible for all organisations and groups to use this venue so here are the nuts and bolts ...

• The Christchurch Events Village will be located in North Hagley Park by the Armagh St Bridge.
• Non-commercial or community events will be asked for a koha/donation of $100 per day.
• A fee of up to $1000 per day will be incurred for commercial and ticketed events (exact fee dependent on event duration).
• Both venues will come equipped with:
  • A 4.8m x 3.6m stage o    Basic white wash lighting on stage o    400 plastic seats
  • A 6 channel sound system suitable for play back and spoken voice
  • Power costs covered o    Heating/cooling systems
  
  

• All ticketed events will need to allocate up to 16 house seats as part of their hire.
• The Council intends to facilitate some marketing to promote what is on at the Christchurch Events Village.

Any further equipment can be brought in by hirers, however, this will be at their own cost. Pack in and out timing must also be negotiated with the Christchurch Events Village Venue Manager.

• The Council will be requesting the services of a hospitality partner to operate bars within the venues. If your event requires a bar you are obligated to use the bar service provided.
• A dedicated webpage will be available on the Council’s event website, www.bethere.co.nz/eventsvillage. This can be used by hirers to promote their event happening in the Christchurch Events Village.
• Security will be onsite 24/7 with one security guard during the day and two at night. For larger events further security will need to be supplied by the hirer.
• Semi permanent toilet facilities will be onsite for the hirer to utilise for their event.
• Waste management systems will be in place for the hirer to utilise during their event. For larger events further waste services will need to be supplied by the hirer.
• Specific noise restrictions apply in North Hagley Park which all events must adhere to. Please discuss the sound level of your event when making your booking. Approval for sound levels will be given on a case by case basis depending on the event type.
• Pathways will be installed to allow easy access into the venue(s).
• Public liability insurance is required by all hirers.
• Hirer must use the Council’s preferred contractors for work and equipment within Christchurch Events Village. Please discuss when booking.
• We already have considerable confirmed bookings therefore cannot guarantee availability.